Privacy Notice

Missionary Society of St. Columban

On 25th May 2018, the 2018 UK Data Protection Act and new EU data protection law (General Data Potection Regulations or GDPR) came into effect. This gives you greater say over what happens to your personal data and requires us to be more transparent about what personal information we collect about you, how and why we use it, who we disclose it to and how we protect it.

This Privacy Notice applies to the personal information that the Missionary Society of St. Columban collects and uses. References in this Privacy Notice to “MSSC”, “we”, “us” or “our” mean the Missionary Society of St. Columban (known also as The Society of St. Columban for Foreign Missions, The Columban Fathers or Columban Missionaries), a registered charity in England & Wales (number 221594) and in Scotland (number SCO38948). Our registered office is St. Columban’s, Widney Manor Road, Solihull, West Midlands B93 9AB.

We control the ways your personal data is collected and the purposes for which your personal information are used by the MSSC. We are the “data controller” for the purposes of the Data Protection Act 2018 and other applicable European data protection legislation (e.g. GDPR).

We are continually striving to improve the systems and procedures we have in place and the information we provide in this notice will be updated from time to time with details of any changes we make. Any queries or feedback you have about this Privacy Notice can be sent to our designated Data Protection Lead who can be contacted via yourprivacy@columbans.co.uk

This Privacy Notice is presented under headings that name the different ways in which we invite you to give us personal information. 

Mission Appeals

Each year, we are assigned one or more dioceses in England & Wales and a selection of parishes in Scotland in which to conduct the annual Mission Appeal. We invite you to find out more about Columban Mission by receiving the ‘Far East’ magazine and give you the opportunity to Gift Aid your donation to the appeal.

Why do we collect your personal information? What personal information do we collect? How do we use your information? Who do we disclose your information to? How do we protect your information?
To send you at least 3 complimentary issues of the Far East magazine Your full name, address and postcode To send you by post the Far East magazine Our mailing house only – Advanced Direct Mail – who process your information solely for the purpose of sending you the Far East magazine. All personal information is stored on a secure database situated in our registered office.
To claim Gift Aid on your donation To make Gift Aid claim submissions to HMRC Her Majesty’s Revenue & Customs (HMRC)
To provide you with additional ways to learn about and support Columban Mission

To send you by post a ‘Renewal’ notice with your final issue of the Far East magazine.

To send you an annual appeal by post (you can opt out of this at any time)

Aside from those stated above, your personal information is not disclosed to any third party organisation.

Website

On this website, we do not currently collect or process any personal information. However, we do invite you to contact us by email for any of the following reasons.

  • To request to receive by post the Far East magazine
  • To request to receive by post the Vocation for Justice magazine
  • To process donations you make to Columban mission (via the Charities Aid Foundation)
  • To enquire about becoming a Columban priest, lay missionary, a Faith in Action volunteer or a participant in the Invitation to Mission programme

Personal information you provide to us when contacting us by Email are:

  • Your name
  • Your email address
  • Your post address

We use this information to reply to you and to fulfil your reason(s) for contacting us. Personal information you provide is stored on a secure database (Donorflex) situated in our registered office. No personal information is stored on the website.

Your rights

MSSC actively supports the principle of “fair and transparent” processing of your personal information. We support your rights in relation to your personal information under the General Data Protection Regulation (GDPR), listed below.

  • right to be informed
  • right of access
  • right to rectification
  • right to erasure
  • right to restrict processing
  • right to data portability
  • right to object
  • rights related to automated decision-making including profiling

For more information about your rights under GDPR visit the website of the Information Commissioner’s Office

If you wish to exercise any of these rights, please contact the Data Protection Lead in writing at: Columban Missionaries, St. Columban’s, Widney Manor Road, Solihull, West Midlands B93 9AB or via email at: yourprivacy@columbans.co.uk